RESOLUTION 2005 - 44

(Setting Fees for public records requests and adopting a Request for Public Records Form)

WHEREAS, Washington State law requires local governments to respond to public records requests pursuant to RCW 42.17; and

WHEREAS, Skamania County desires to appropriately and consistently respond to requests for public records; and

WHEREAS, a form requesting standardized, necessary information about the public records

request and the requesting party has been created to provide more consistency and a written

record of the request and response; and

WHEREAS, in Resolution 2005-29 the Board of Commissioners designated persons to receive public records requests in each county department;

WHEREAS, local governments may charge a fee for the production copies of records; and

WHEREAS, Skamania County receives requests for public records using various alternative formats such as cassettes and CDs;

NOW, THEREFORE, BE IT RESOLVED, that the Skamania County Board of Commissioners

sets the following costs for copies of public records, provided that the costs charged for photocopies of public records do not supercede other statutory provisions, other than Chapter 42.17, authorizing or governing fees for copying:

Copies $ .15 per page

Cassettes $10.00 per cassette

CDs $10.00 per CD

BE IT FURTHER RESOLVED that all departments and programs under the direction of the

Board of Commissioners use the Skamania County Request for Public Records form, as

shown in Attachment A, and strongly suggests all Elected Officials use this Skamania County

Request for Public Records form.

PASSED in regular session this 12th day of September 2005.

ATTEST: BOARD OF COUNTY COMMISSIONE

SKAMANIA COUNTY, WASHINGTON

___________________________________

Chairman

_____________________________ ___________________________________

Clerk of the Board Commissioner

Approved as to form: ___________________________________

_____________________________ Commissioner

Prosecuting Attorney For ____

Against ____

Abstain ____

Absent ____

SKAMANIA COUNTY (Attachment A Res 2005-44)

REQUEST FOR PUBLIC RECORDS

SECTION ONE: TO BE COMPLETED BY REQUESTOR

________________________________________________________________________________________

NAME: PHONE:

________________________________________________________________________________________

ADDRESS: Street City/Town State Zip

RECORDS REQUESTED: Supply as much identifying information as possible, use additional pages if necessary. If information from an application file is requested, the file number must be listed and each document must be identified. Statements such as, “Everything regarding this file,” does not supply the details required for the department to provide you with the requested documents.

________________________________________________________________________________________

________________________________________________________________________________________

________________________________________________________________________________________

________________________________________________________________________________________

Number of copies of each item desired ________.

Signature of Requestor: I understand and agree that the County may impose a reasonable charge, as authorized by county resolution, for requested documents.

_________________________________

SIGNATURE OF REQUESTOR DATE

SECTION TWO: TO BE COMPLETED BY DEPARTMENT RECORDS OFFICER

Date Rec’d.: See date stamp Time Rec’d.: ________ __________________________________

NAME OF COUNTY DEPARTMENT

Information is ________/is not ________ available from this department.

If not available, to whom referred: _____________________________________________________________

Requested information is ________/is not ________ attached.

If not attached, explain: _____________________________________________________________________

Date and Time referred to Prosecutor: ____________________________________________________

_____________________________________

SIGNATURE OF DEPT., RECORDS OFFICER DATE

SECTION THREE: TO BE COMPLETED BY THE COUNTY PROSECUTOR

Date Rec’d.: ________ Time Rec’d.: ________ Documents are ________/are not ________ releasable.

If not releasable, explain: ___________________________________________________________________

Referred back to Records Officer: ____________________________________________________________

_____________________________________

SIGNATURE OF PROSECUTOR DATE

SECTION FOUR: TO BE COMPLETED BY DEPARTMENT RECORDS OFFICER

Date Rec’d., back from Prosecutor: ________ Time Rec’d., back from Prosecutor: ________

Requestor Contacted: Date: ________ Time: ________ Charges: $________ Receipt #: ________

DOCUMENT(S) AND FORM DELIVERED TO REQUESTOR: Date: ________ Time: ________

_____________________________________

SIGNATURE OF DEPT., RECORDS OFFICER DATE