BOARD OF SKAMANIA COUNTY COMMISSIONERS

Meeting for Week of March 4, 2008

The Board met from 9:15 a.m. until 9:27 a.m. on Tuesday, March 4, 2008 at the Commissioner’s Meeting Room, 240 NW Vancouver Avenue in Stevenson, with Commissioners James D. Richardson, Chair and Jamie Tolfree present for a staff meeting. Discussion included the budget, Wind River Business Park water rights application, public health, and training, with no action taken.

The meeting was called to order at 10:00 a.m. Tuesday, March 4, 2008 at the Commissioner’s Meeting Room, 240 NW Vancouver Avenue in Stevenson, with Commissioners James D. Richardson, Chair and Jamie Tolfree present, opening with the Pledge of Allegiance. Commissioner Pearce present via phone from 10:00 a.m. until approximately 10:10 a.m.

Commissioner Tolfree moved, seconded by Commissioner Pearce and motion carried unanimously to approve the Consent Agenda as follows, with the exception of Item #8 that was removed:

1. Minutes for week of February 26, 2008.

2. Acknowledge Commissioner Pearce’s letter to Representative Norman Dicks regarding reauthorization of Secure Rural Schools and County Payments.

3. Acknowledge Commissioner Pearce’s letters to Senator Patty Murray, Senator Maria Cantwell and Congressman Brian Baird regarding Stevenson Slide/Rock Creek Conveyance.

4. Set public hearing for 9:30 AM Thursday, March 20, 2008 to consider Resolution 2008-14 Supplemental Budget #6 for 2007.

5. Set public hearing for 1:30 PM Tuesday, March 25, 2008 to consider Ordinance 2008-05 amending Skamania County Code Chapter 2.72 Public Records Procedures, Chapter 2.72.060 Fees.

6. Set public hearing for 5:30 PM Tuesday, March 25, 2008 to consider Ordinance 2008-02 amending Skamania County Code Title 12, Chapter 12.03 Private Road Requirements and to consider Resolution 2008-01 adopting Skamania County Road Approach and Private Roads Standards Development Assistance Manual.

7. Authorization to purchase panels and gates for stalls for use at the Fairgrounds for livestock events and the Fair.

8. Master interlocal mutual law enforcement assistance agreement with agencies within Oregon Counties of Hood River, Wasco, Sherman and Gilliam and Washington Counties of Skamania and Klickitat for the purpose of securing to each the benefits of mutual law enforcement assistance within their respective territorial jurisdictions.

9. Agreement with Northwest Service Academy/ESD 112 for Forest Explorers Title III Program.

10. Agreement with Velocity Operations, Inc for lease of real property known as Building #2127 at Wind River Business Park.

Commissioner Pearce gave an update on reauthorization of Secure Rural Schools and County Payments.

Sealed bids were opened for one (1) Motor Patrol Grader. Commissioner Tolfree moved, seconded by Commissioner Richardson and motion carried to forward the following bids to Public Works for review and recommendation:

§ Pape Machinery, Inc, Portland, OR Net bid less trade-in value $135,355.00

§ Clyde West, Inc, Portland, OR Net bid less trade-in value $160,090.53

§ Halton Company, Portland, OR Net bid less trade-in value $117,636.871

Commissioner Tolfree moved, seconded by Commissioner Richardson and motion carried to award the bid for crushed aggregate to James Dean Construction of Glenwood, WA for the total amount of $233,364.33.

John Carlson, Emergency Management Coordinator reported on monitoring of Mount St. Helens, Piper Road/Rock Creek Landslide, emergency management contracts with Cities, Comprehensive Emergency Management Plan, Hazard Mitigation Plan, Fire Wise Program, Community Emergency Response Team Program, Local emergency Planning Committee, National Incident Management System compliance, school preparedness, Emergency Operations Center progress, Pandemic Flu, and search and rescue.

The meeting recessed at 10:30 a.m. Tuesday, March 4, 2008 and reconvened at 10:35 a.m. the same date, with Commissioners Richardson and Tolfree present.

The Board met with Department Heads from Central Services, Counseling Center, Facilities and Recreation, Planning and Community Development, Public Works, Administrative Services, and WSU Cooperative Extension. Department Heads presented the following reports, followed by discussion regarding GIS mapbooks, Auditor’s time clock project, budget reports, and vouchers for debit purchases:

§ Marilyn Butler, Administrative Services Director explained the budget process and gave an update on union negotiations.

§ Kirby Richards, Community Health Director reported on chemical dependency, mental health, developmental disabilities, and Public Health committee.

§ Ole Helgerson, WSU Cooperative Extension Agent gave updates on the Firewise project and staffing vacancies.

§ Karen Witherspoon, Planning and Community Development Director reported on the long range project list, joint annual workshop with the Planning Commission, a conservation boundary line adjustment in the Swift area, fee schedule resolution, Black Bear Permit Tracking, Lower Columbia Salmon Recovery and Fish and Wildlife Sub-Basin Plan, and Gorge Commission Future Forums.

§ Scott Pineo, Facilities and Recreation Director reported the Spring 2008 Skamania County Recreation Guide.

§ Larry Douglass, Public Works Director reported on the Piper Road Slide, Rock Creek, rock contract, private road standards, Engineering Division, County Road projects, ER&R, Building Department and Solid Waste.

§ Terry Blaisdell, Central Services Director reported on emails, computer replacements, new equipment purchases for various departments, and gave updates on various projects and programs.

The meeting recessed at 11:18 a.m. Tuesday, March 4, 2008 and reconvened at 1:43 p.m. the same date, with Commissioners Richardson and Tolfree present. Commissioner Pearce was present via phone.

A public hearing was held, continued from February 28, 2008, to consider Resolution 2008-12 Supplemental Budget #1 for 2008. Marilyn Butler, Director of Administrative Services explained additional changes to the Supplemental Budget that included adding an additional $25,000 and line items for Wind River Business Park and correcting the expenditure fund number for County Road Maintenance. The hearing was closed to public comment. Commissioner Tolfree moved, seconded by Commissioner Pearce and motion carried unanimously to approve Resolution 2008-12 with corrections.

Commissioner Pearce requested a meeting be scheduled the following week to further discuss necessary corrections to the 2008 Budget.

The meeting recessed at 2:05 p.m. Tuesday, March 4, 2008 and reconvened at 9:22 a.m. Wednesday, March 5, 2008, with Commissioners Richardson and Tolfree present.

The Board participated in a workshop with Public Works to discuss Cascade Locks casino DEIS, Rock Creek, and Hot Springs Avenue, with no action taken.

The Board met in executive session regarding personnel from 9:56 a.m. until 10:10 a.m., with no action taken.

The meeting recessed at 10:10 a.m. Wednesday, March 5, 2008, and reconvened at 10:25 a.m. the same date, with Commissioners Richardson and Tolfree present.

The Board participated in a workshop with Planning and Community Development to discuss the fee resolution, geotechnical reports, conservation boundary line adjustments, and Black Bear Permit System, with no action taken.

The meeting recessed at 11:10 a.m. Wednesday, March 5, 2008, and reconvened at 11:25 a.m. the same date, with Commissioners Richardson and Tolfree present.

The Board participated in a workshop with Facilities and Recreation to discuss computer resources and receipts, Rock Creek Center plans, and Capital Budget, with no action taken.

The meeting recessed at 12:24 p.m. Wednesday, March 5, 2008, and at 9:42 a.m. Thursday, March 6, 2008, with Commissioners Richardson and Tolfree present.

Commissioner Tolfree moved, seconded by Commissioner Richardson and motion carried to approve vouchers for the period ending March 6, 2008 in the total amount of $178,318.93.

The Board discussed a voucher from the Counseling Center to Spokane County Clerk for a filing fee in the amount of $200.00. Kirby Richards, Community Health Director explained the circumstance resulting in the need to pay the filing fee. The Auditor requested a detailed memo be attached to the voucher describing the situation for paying the bill.

Commissioner Tolfree moved, seconded by Commissioner Richardson and motion carried to approve payroll for the period ending February 29, 2008 in the total amount of $1,067427.92.

The meeting adjourned at 10:20 a.m. Thursday, March 6, 2008.

BOARD OF COMMISSIONERS

SKAMANIA COUNTY, WASHINGTON